To invite candidates to complete an on-demand interview, candidates must be uploaded to the appropriate Interview Template in USA Hire Interview. Only Interview Coordinators and Interview Admin have the permissions to upload candidates.
To upload candidates, follow the below steps:
- Find your Interview Template by selecting the Interview Templates tab under “Interview Management”. Use the search bar to search for the name of your Interview Template.
- Once identified, open the template by selecting the pencil icon in the same row as the name of your Interview Template.
- Select the Settings tab and confirm whether “Number of Days” or “End Date” is selected under the “Availability” field.
- If “Number of Days” is selected, confirm that in the “Available Days” field, the appropriate number of days is inputted. This is the number of days newly invited candidates will have to complete their on-demand interview before the invitation expires. To edit the number, select the field and input the preferred number of days, then select the Save button in the bottom, right-hand corner of the screen.
- If “End Date” is selected, confirm that in the “End Date” field, the appropriate end date is inputted. This is the day the on-demand interview invitation will expire (specifically at 11:59 pm Eastern Time). To edit the end date, select the End Date field and choose a new date from the pop-up calendar. Then select the Save button in the bottom, right-hand corner of the screen.
- Select the Interviews tab, then select the Upload button in the upper, right-hand corner.
- Review the email invitation that will be sent to candidates who are uploaded to the Interview Template. Select the field beneath Subject to edit the subject line of the email and select the field beneath Body to edit the content included in the body of the email. DO NOT remove the “Complete your on-demand interview” hyperlink from the email invitation.
- Under the “Existing Candidates” field, select Treat as New or Skip.
- Select Treat as New if you do not want the system to use the “Org Candidate Id” included in the CSV file upload to identify and skip candidates who have already been uploaded to this Interview Template.
- Select Skip [recommended] if you do want the system to use the “Org Candidate Id” included in the CSV file upload to identify and skip candidates who have already been uploaded to this Interview Template.
- In the “File” field, select Browse or Drop to search your device for the candidate upload CSV file. Select the appropriate file, then select the Upload button. For more information about pulling this information from a USA Staffing certificate review the Pulling Candidate Lists from USA Staffing article.
- The system will present a message indicating how many candidates have been uploaded to the Interview Template.
- Select the Done button to review the list of uploaded candidates.
- All uploaded candidates will automatically receive the email invitation inviting them to complete an on-demand interview.
Repeat these steps for any additional candidates you may wish to upload to your Interview Template.